May 16, 2016


MEMBERS PRESENT:          Erik Flaig                                 Ben VanMeter

                                                Kenna Portwood                  Tom Willett

                                                D.T. Wells                               Jamie Kumar          

                                                Ursula McIntyre                     Mary Singer

                                                Russ Fendley


OTHERS PRESENT:                  Bill Parker                               Sherri Nicholas                                                      

Robin Allen                             Gary Power

Julie Wash                              Terri Wilkerson

Donna Brandenburg             Rand Marshall


I.  CALL TO ORDER:  Chairman Ben VanMeter called the May meeting of the Parks and Recreation Board to order.

II. APPROVAL OF THE MINUTES:  Ben asked if there were any corrections or additions to the minutes of the April Board meeting.   A motion was made by Russ Fendley to accept the minutes of the April meeting as presented.  Seconded by Erik Flaig.  The motion carried unanimously.

III.  BOOKKEEPERS REPORT:  Donna reported that the balance on hand is $859,399.88.  The balance on hand this date last year was $540,002.92. 

IV.  BILLS FOR APPROVAL:  Donna gave the Board a list of bills to be approved for payment.  A motion was made by Erik Flaig to approve the bills.  Seconded by Tom Willett.  The motion carried unanimously.


  1. Drug Free Signs at EDLC – Sherri told the Board that during one of the Vision meetings at EDLC it was suggested putting up drug free signs at Ed Davis Park.  The thought was that the signs may deter some of the activity that goes on in the park.  The Board agreed that the drug free signs need to be at Ed Davis Park as well as all the other parks.  A motion was made by Erik Flaig to have drug free signs put up at all the parks.  Seconded by Tom Willett.  The motion carried unanimously.

  2. Seed to Feed Program  - Sherri reported that Country Boy Brewery will be holding the first Seed to Feed program at Royal Spring Park on June 11, 2016.  They have catering and will be selling alcohol.  We will obtain a copy of their insurance prior to the event.  Sherri said that she would like to have the policy in place by that time and use this first event as a pilot program to see how things go.  She said that parking will be an issue.  She will talk to the Mayor about having the street closed during this event.  The Board asked that the policy be changed to state Police Officers are required instead of Security Officers.  They also want City and County Police Officers contacted first b/4 any other departments.  A motion was made by Erik Flaig to approve the event contingent on having the Police Officers present for security purposes.  Seconded by Mary Singer.  The motion carried unanimously.

  3. Surplus Rowing Machine – Sherri reported that we have purchased a new rowing machine and would like to surplus the old one.  She has had a request from the Scott County Fire Department to get the old machine.  A motion was made by Tom Willett to surplus the old rowing machine and give it to the SCFD.  Seconded by Ursula McIntyre.  The motion carried unanimously.

  4. Director’s Report – Sherri reported that the Mayor had approve the budget as presented and sent it to City Council. 

    Mary asked if staff has been looking at or working on the FLSA rule.  Sherri said that she has been working on it in conjunction with the budget planning.  It will affect about 5 employees.

    The Mayor has worked out to get the black topping done on the BB courts at Ed Davis Park.  Parks and Recreation will get the resurfacing done.  This project will be done this fall.

    Lori at Tourism is going to work on redesigning some of the P & R brochures.  They are also looking into fundraising to help restore the cabins at RS Park.

    Sherri has met with Fish and Wildlife and they are going to help with the muskrat problem at RS.

    They are also going to work on getting rid of alien plants growing there and causing problems.  They are filling out permits and will have it restocked.

    She also told the Board that the Humana Vitality signs are up.

    She said that she is working on a grant with the City to do a rain garden at Suffoletta Park.  The paperwork is filled out.  Parks will support and do minor upkeep at the rain garden.

    She said that everything is out of the old Suffoletta building.  The City did not have insurance on the building.  Parks will be working with Public Works on cleaning up the building.

    The new equipment is being delivered for Cross Fit Corner.

    SFAC is on time and will be painted and filled on schedule.

  5. Pavilion / Program Report – Robin Allen reported that the EDLC attendance for April was 344.  Pavilion program April attendance was 4,137; regular attendance was 13,776.  Monthly income was $63,306.45 and expenses were $68,425.05 for a monthly recovery or 93%.  She also said that the ads for the climbing wall are up.

  6. Maintenance Reports – Bill reported that he is working on SFAC, shutdown preparations, and the Police 5k coming up this weekend.  The City Health Fair was last week.  The Board asked when the pool drains will need to be changed again.  Bill said that it will be next year.

    Gary reported that they have mulched the ED playground and got the garden tilled for the Gardening class.  He mentioned the new picnic shelter on the SCP side and added that Parks will supply the tables; a grill will be going in; and they are going to add a couple of bouncy toys there for the kids.  He said that Fiscal Court had done some work on the restrooms below the tennis courts, all fields are up and playing, and they installed remotes on the scoreboards on 3 fields at Suffoletta Park.

  7. Executive Session – Personnel Issues – A motion was made by Russ Fendley to go into closed session.  Seconded by Tom Willett.  The Board came back into regular session.  A motion was made by Jamie Kumar to hire Mary Franey for the position of Assistant Aquatic Manager at a salary of $34,000 and to be effective May 28, 2016.  Seconded by D.T. Wells.  The motion carried unanimously.

    A motion was made by Erik Flaig to promote Julie Wash to Office Manager effective immediately at a salary of $41,436.93.  Julie will take Donna’s place when she retires in August.

    A motion was made by Russ Fendley to promote Sherri Nicholas to Director effective immediately at a salary of $63,000.  Sherri said that she was thinking more along the lines of $67,000 per year.  She said that there had been discussion in the past year of a $10,000 increase for the Parks Director b/c our salary ranges are not up with where most surrounding departments.  She said that she would not ask for the entire $10,000 but would like to see the salary at around the $67,000 mark.  Russ then amended his motion to $67,000 per year effective immediately for Sherri to be promoted to Director.  Seconded by Tom Willett.  The motion carried unanimously.

    The Board said to go ahead and post the Assistant Office Manager position and the Assistant Director position in house.

    Sherri also told the Board that the entire Parks and Recreation staff will be receiving a 3% increase on July 1 according to the City’s increase.

    Sherri said that we had received one bid for the parking lot at the Pavilion.  It was from Hamilton, Hinkle, and Ruth for $76,725.00.  The bid came in $1,500 less that was budgeted for.  The parking lot will have to be completed by June 30 b/c it is in the 2015-16 capital budget.  A motion was made by Erik Flaig to approve the HHR bid.  Seconded by Tom Willett.  The motion carried unanimously.

VI.  ADJOURNMENT:  There being no further business to be brought to the Parks and Recreation Board, a motion was made by Tom Willett to adjourn.  Seconded by Mary Singer.